code of conduct

General

If you aren’t allowed to do it outside of the convention, it isn’t allowed at the convention.

Fandom Events strives to create an environment which caters to the fan community, but would like to remind attendees that they are still expected to be law abiding and responsible. Attendees who violate these rules may be subject to expulsion from the convention without refund, and may be banned from attending again in subsequent years.

Behavior

All Fandom Events attendees, guests, vendors, staff, and volunteers are expected to interact in a respectable and positive manner. We are all here to have a great time, so please use common sense and be courteous.

 

We are looking to provide a safe, secure, and pleasant environment, these activities are not allowed at Fandom Events:

  • Engaging in disruptive and unsafe behavior that disturbs or endangers the attendees, guests, vendors, staff, or volunteers.

  • Physical or verbal harassment of the attendees, guests, vendors, staff, or volunteers.

  • Any activities deemed to be nuisances to the convention or the convention premises, including excessive noise or behavior considered generally disruptive.

  • Any act which could result in substantial risk or harm to people or property.

  • Sexual misconduct, such as indecent exposure, offensive touching, or sexual harassment.

  • Laser pointers, laser-aiming devices, or similar devices, may not be used in public, unless you are officially sanctioned to lead or present a convention seminar, workshop, display, or other convention-sanctioned event in which a laser is needed.

  • Any literature distribution without prior permission of Fandom Events.

  • In the interest of respecting the rights of people who want to be left alone, the following behaviours are considered unacceptable without prior consent of the recipient:  hugging, groping, back-slapping, kissing or other unwanted physical contact. This also includes unwanted advances or other similar forms of behaviour considered to be harassment.

  • Engaging in any activity prohibited by law.

 

All individuals whose actions violate these rules will be asked to stop such actions. Fandom Events reserves the right to require anyone violating these rules of conduct to leave the event. Fandom Events may withdraw permission for a person or persons to re-enter the event if that person continues to violate these rules.

 

Any violation of the rules of conduct which involve activities prohibited by law will result in notification of the proper authorities.

Costuming, Props and Dress Code

Cosplay is highly encouraged, but some restrictions apply:

  • Footwear is required (do not come barefoot).

  • Costumes that are deemed to be indecently revealing (the “no costume is not a costume” principle), as well as costumes or props that are deemed to be offensive or otherwise unacceptable by Fandom Events standards are prohibited. An attendee who is wearing a costume or carrying a prop that does not meet these requirements may be asked to change into either street clothes or another costume.

  • All large props or any props resembling weapons (including guns, swords, spears, whips, bows, etc.) must pass through weapons check and be verified and peace-bonded by the Fandom Events Weapons Master to ensure they are safe. Failure to do so may result in expulsion from the convention without refund. Please refer to our Weapons Policy for more detail.

Photography and Video

  • Please ask our convention attendees for their permission before taking their photograph. If they say no, please do not take a photo of them anyway.

  • Please ask parent, guardian, or chaperone for permission to take a minor’s photo and let them know where the photo will be located. If they say no, please respect their wishes.

  • Take special care not to obstruct the flow of traffic.

  • Photography and recordings may be permitted during workshops, panels, and guest sessions and in the Artists’ Area at the discretion of the host(s)/artists involved. If you are unsure whether photography or videography are allowed during a particular event or in a particular area, ask permission from Fandom Events Staff first.

  • Flash photography will not be allowed during Guest signings or Celebrity Q&A sessions.

  • Photography and video of merchandise in the Dealers’ Area is prohibited, unless you’ve obtained consent from the vendor.

  • The convention reserves the right to prohibit photography and/or videotaping of any event or area.

  • Convention staff may review and/or demand deletion of any unauthorized photographs or video recordings.

 

HARASSMENT POLICY

 

Fandom Events are a safe place for fans to interact with each other, their favorite creators, celebrities, and generally be themselves. This means we expect it to be a safe environment for fans from any ethnicity, creed, religious background, political background, gender, gender identity, sexual identity, sexual orientation, fandom, etc. We do not tolerate harassment in any form. This includes, but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, unwanted advances, or inappropriate photography.

 

Fandom Events does not tolerate physical or verbal harassment of the attendees, guests, vendors, staff, or volunteers. Harassment can take many forms. It may be, but is not limited to, words, signs, offensive jokes, cartoons, pictures, posters, pranks, intimidation, physical assaults or contact, or violence. This includes comments and statements made via email, on websites or any of our social networks.

 

If it is determined – either by observation or by complaint – that an individual or group has harassed another attendee, any or all of the following things may occur. That individual or group may be:

 

1. Warned to cease and desist;

2. Asked to leave the convention, or;

3. Banned from the convention for a period of time to be determined by Fandom Events staff.

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FANDOM EVENTS, LLC OKICON 2020

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